Bavarian Forest
National Park

Standing Orders of the Local Government National Park Committee

1. Composition and Tasks

The composition and tasks of the Local Government National Park Committee derive from § 16, paragraphs 1 and 3 of the National Park Regulation. The Chairman is to be informed of the names of substitute members from the local authorities.

2. Chairmanship

a) The chairmanship is assumed in rotation for a period of three years by the Heads of the Districts of Freyung-Grafenau and Regen respectively. The Head of the District Authority who is not Chairman acts as Deputy. In the absence of the Chairman the Deputy chairs the meeting.

3. Chairman’s Role

a) The Chairman represents the Local Government National Park Committee externally (in particular vis-à-vis the State Ministry for Environment and Health, State Ministry for Food, Agriculture and Forests, the Bavarian Forest National Park Administration and the Bavarian Forest Nature Park Association).

b) The Chairman presides over the Local Government National Park Committee and leads it. He/She determines the agenda, prepares the items for discussion and implements decisions within the parameters of his/her responsibility.

c) The management and the appointment of a minute taker are the responsibility of the Chairman.

4. Meetings

a) The Local Government National Park Committee meets and deliberates in public. The Members, the Director of the Bavarian Forest National Park administration, and the Chairman of the Bavarian Forest Nature Park Association, or their deputies, are obliged to participate at meetings. The appointment of further experts is possible.

b) The Committee meets when needed, but at least once per calendar year. It has to be convened, when one third of the members, citing the matters to be discussed, request it.

c) Access to public meetings is open to everyone, so long as there is room available. If needed, entry can be regulated by the use of tickets. Places are always to be kept free for the press.

d) Observers do not have the right to intervene in the discussions in any way. If they disrupt the meeting they can be excluded by the Chairman.

e) Audio or video recordings by representatives of the media are allowed by prior agreement of the Chairman, so long as the organisation of the meeting is not disturbed as a result; Point d) is valid here too. The Chairman can limit the duration of recordings to ensure an orderly running of the meeting. Participants can request that recordings are stopped whilst they are speaking.

f) The Chairman determines in the agenda whether it is appropriate to hold part of the meeting in closed session. Members can request the moving of an agenda item from the public part of the meeting to the closed part or vice-versa.

5. Personal Interests

Members of the Local Government National Park Committee cannot participate in the discussion and voting, when the resolution under discussion can generate a direct advantage or disadvantage to themselves, their spouse, a relative or an individual person for whom they have power of attorney. This is also valid, if a Member has given an opinion in anything other than a public capacity. Whether these conditions exist is decided by the Local Government National Park Committee, without the involvement of the Member concerned.

6. Decision-making – Quorum

a) The Local Government National Park Committee forms opinions through decision-making. Members are not allowed to abstain from voting.

b) The Local Government National Park Committee has a quorum when all members have been duly invited and the majority of members are present. A two thirds majority of those members present is needed to pass a resolution. Votes are held in public.

c) If the Local Government National Park Committee is convened to discuss the same issue for a second time, it is quorate without having to consider the number of members present. This requirement must be mentioned in the second invitation.

7. Invitation – Agenda

a) The Chairman convenes meetings by post, fax or e-mail. The invitation must be sent to the Members on the seventh day before the meeting at the latest. In urgent cases this deadline can be shortened to three days before the meeting. The agenda is to be sent with the invitation. Documentation and papers should be made available in good time, in so far as this is necessary to prepare for the deliberations.

b) The Director of the National Park Administration and the Chairman of the Nature Park will be notified of the meetings in good time through receiving a copy of the invitation, agenda and meeting documentation.

c) Location, time and agenda of the meetings are to be announced at the latest five days before the meeting.

8. Running order of meetings

Meetings generally run as follows:

a) Opening of meeting
b) Appraisal that invitations have been issued in due form, checking of attendance and announcement of any apologies
c) Ascertaining of quorum
d) Discussion of and decisions on agenda items
e) Closing of meeting by the Chairman

Any proposals and enquiries made in the framework of the standing orders are to be considered in the order that they are received.

9. Requests for agenda items

a) Requests, which should be considered at a meeting of the Local Government National Park Committee, can only be made by Members, the Bavarian Forest National Park Administration and the Bavarian Forest Nature Park Association. They are to be submitted to the Chairman and sufficiently justified. They need to be submitted to the Chairman by the latest on the fifth day before the meeting.

b) Requests submitted late or immediately before or during the meeting can still be added to the agenda, provided the matter is urgent and the Local Government National Park Committee agrees with a two-thirds majority or all members are present and no member objects.

c) Requests relating to the standing orders, simple factual claims and the withdrawal of requests are not required to be made in writing.

10. Management of the meeting

a) The Chairman leads the discussions and manages the agenda. He/She has the right to exclude Committee Members and other participants from meetings with agreement of the Committee, if they disturb the order and running of the meeting continuously and to a great extent.

b) If the order is breached to a great extent again within two months by a Committee Member who had been excluded at an earlier meeting, they can be banned by the Committee from participating at two further meetings.

c) If the order cannot be restored in any another way the Chairman can adjourn or dissolve the meeting. An adjourned meeting is to be resumed the next day at the latest. A renewed invitation is not needed in this event.

11. Discussion

A Committee Member or the representatives of the Bavarian Forest National Park Administration or the Bavarian Forest Nature Park Association can only speak when the Chairman gives them the floor. The Chairman gives the floor in the order that he receives requests to speak; if there is a simultaneous request then the order is at the Chairman’s discretion. When there is a request to speak on a point of order the floor is to be given immediately, even if out of turn. The Chairman can take the floor at any time in his official role.

12. Voting

If there are several proposals to be voted on, then they are to be taken in the following order:

a) points of order
b) Far-reaching requests; requests are to be regarded as far-reaching if they involve significant complexity or involve discussion of far-reaching measures.
c) Other requests in order of receipt, if they don’t fall under points a) or b). Each Member can demand that how they voted be noted in the minutes. The counting of votes is carried out by the Chairman. The result of votes is to be announced and recorded in the minutes of the meeting.

13. Questions

Each Committee Member and the representatives of the Bavarian Forest National Park Administration and the Bavarian Forest Nature Park Association are entitled to ask questions or enquire about the matters under discussion.

14. Minutes

A minute of each meeting is to be prepared. The Chairman is responsible for the minutes. The minutes should reflect the running order of the meeting in the order agenda items were held; only decisions need to be recorded verbatim.

The minutes should contain details on

- date, place and start time of the meeting;
- Names of the Committee Members and the representatives of the Bavarian Forest National Park and Nature Park present;
- Agenda;
- Wording of requests and decisions;
- Result of votes;
- Time and reason for the exclusion of a member from the committee;
- Time the meeting closes.

After preparation, the minutes should be signed by the minute-taker and the Chairman. Each Committee Member and the representatives of the Bavarian Forest National Park Administration and the Bavarian Forest Nature Park Association receive a copy of the minutes.

Any objections to the minutes are to be made in writing to the Chairman within four weeks of receipt. The Chairman then decides on future actions within his responsibilities.

15. Publication of decisions

Decisions are announced by the Chairman.

These standing orders were agreed at the meeting of the Local Government National Park Committee on 2nd February 2010.

2nd February 2010
Ludwig Lankl, Chairman